Boettcher Foundation seeking skilled alumni volunteers

16 May Boettcher Foundation seeking skilled alumni volunteers

In an effort to expand the responsible stewardship of Boettcher Foundation resources, the foundation is seeking to engage skilled volunteers willing to use their talents to help us expand our mission. The following positions are currently open to alumni members of the Boettcher Scholar community.

SKILLED VOLUNTEER POSITIONS ANNOUNCEMENT:

At Boettcher we believe in the promise of Colorado and the potential of Coloradans. Every day we champion excellence across our state by investing in our most talented citizens and high-potential organizations, because supporting their hard work and leadership will enable them to give back for years to come.

We are seeking highly qualified Boettcher Scholars and alumni to support us in this work through our new volunteer pilot program. Specific positions will be crafted around the areas of need described below in alignment with volunteer interest and experience.

OPPORTUNITIES:
Successful candidates will actively support foundation programs and operations, will receive project-specific training and will have the opportunity to work with Boettcher Foundation Staff and stakeholders on a variety of projects. Volunteers will also gain insight into the foundation’s mission and values, as well as its brand personality and leadership characteristics. Additionally, foundation staff will work with successful candidates to create further opportunities within the foundation for the volunteers to gain additional experience in areas of particular interest as they contribute to strengthening the Boettcher community and assist us in better meeting our mission of supporting the residents of the State of Colorado. Volunteers will also have the opportunity to attend public events as foundation representatives.

EXPECTATIONS:
While these part-time, unpaid positions will be designed to accommodate the volunteers’ individual schedules, the foundation will typically require a minimum duration of three months. Hourly commitments will vary by position. As these volunteer positions are specifically designed for volunteers to make meaningful contributions to the foundation, we will be relying on those selected to commit to the agreed-upon schedule and to inform their supervisor(s) of any upcoming changes to that schedule or work commitment with at least two weeks’ notice. Some work can be project-specific and may be done remotely.

We assume that those seeking to work with the foundation desire to give back to their communities in meaningful ways, to have a positive impact on the foundation and on our stakeholders throughout Colorado and to do so in a manner that produces real outcomes worthy of their investing their time and energy. As such, we will be depending on successful candidates to be reliable, accountable and proactive in communicating with foundation staff. We also assume those seeking to volunteer with the foundation want to leverage their natural talents and professional skills and that they will look for every opportunity to take initiative and contribute. In turn, we will endeavor to co-create projects for volunteers that provide opportunities for them to put their leadership into action, to deepen their learning and to have a fuller impact on the foundation and the state.

GENERAL SKILLS:

The Boettcher Foundation is seeking candidates who possess the following:

  • Excellent organizational skills with the ability to prioritize tasks and work independently
  • Team-orientation and a willingness to learn and contribute to the success of the Boettcher Foundation
  • Strong communication skills – written, in person and on the phone, depending on the role
  • Computer proficiency (internet/e-mail and general computer skills)
  • Reliable transportation for those positions requiring in-office work and staffing off-site events

AREAS OF PARTICULAR NEED:

Administrative Support

The foundation has a variety of different priorities depending on the time of year, and each is underpinned by sound administrative practices. A volunteer in this position will have the chance to support staff and processes across the foundation by

  • Assisting with the creation, formatting and word processing of materials, briefings and presentations to prepare for and then document various meetings
  • Coordinating, scheduling and managing responses for internal meetings, retreats and other offsite functions and events
  • Maintaining files and assisting in the maintenance and organization of permanent records and data management
  • Drafting emails and talking points for pertinent staff phone calls or events
  • Occasionally responding to and following up on telephone and email communications on behalf of staff
  • Optimally, this position would be 8-12 hours/week in the office

Data Entry Support

Data entry support is essential to the foundation’s work in operations, finance, scholarship and grants. The following strengths are highly valued in providing support across all departments:

  • Ability to quickly and consistently follow data entry processes to update and maintain foundation contacts and program tracking
  • Specific strengths in accuracy and attention to detail
  • Assist in maintaining files and assisting in the maintenance and organization of permanent records and data management
  • Schedule and location for this position can be flexible. Some projects will require in-office hours

Event Management

The events coordinator will make sure that all the details are in place for our events, big and small. This individual will:

  • Provide support for internal and external meetings, including logistical set-up, catering, location and any other needs that arise
  • Staff offsite events to provide support for registration and event coordination
  • Prepare materials and order supplies for both internal and external events
  • Work location and hours for this position will vary according to season. Multiple large events are scheduled for August 2017

Finance and Accounting

We are seeking a skilled volunteer to conduct a process flow analysis of our finance/accounting function to increase efficiency and effectiveness long-term.

  • This includes, but is not limited to, reporting, transaction processing, private foundation regulatory compliance, accounting, tax, investment administration, treasury and insurance
  • Work includes mapping out processes and making recommendations regarding efficiency and effectiveness, best practices, best use of resources and related internal controls
  • Knowledge and experience with organizational structure, finance, accounting systems and project management is required
  • Optimally, this position would be 8-12 hours/week in the office

Receptionist

The receptionist is critical in establishing a sincere, friendly and welcoming greeting for our guests. We are a very high-touch organization, so making sure we welcome people warmly is incredibly important in our office. This individual

  • Serves as the primary point of contact for all office operations
  • Conducts professional and warm interactions with both internal and external stakeholders (greets, welcomes and assists all visitors)
  • Responds to all incoming telephone, email and mail communications, handling them or forwarding them to appropriate staff, as necessary
  • Ideally, this would be one day per week in the office

NEXT STEPS:
To be considered for one of our pilot positions for skilled volunteers, please email the documents listed below to Lynnea Louison (Lynnea@boettcherfoundation.org) by 5:00 p.m. on June 1. Interviews for selected candidates will be scheduled on an individual basis. If you are interested, please forward:

  • A cover letter that explains
    • your interest in a volunteer position
    • the particular area of need that you’re interested in filling for the foundation
    • the skills and qualifications that make you a compelling candidate
  • A current resume

If you have any questions, please contact Lynnea via email or at 303.285.6206.

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